Basic Guide: How to Select the Right Venue for your Event

Venue is one of the most critical part of any event as the entire planning revolves around it. The event management companies need to factor in various details and thoroughly research before freezing a venue. A perfect location can help resolve half your issues. Here are few simple factors which can help the client to cross check on the choice of venue by their event management company

Kind of event: Firstly one must be sure with the type of event planned, as there are different requirements. Like for example a customer meet or press meet would require more of a formal set up, whereas an annual day or a theme party would require more probably an outdoor venue.

Estimated attendees: This is the most critical aspect when it comes to choosing a venue for any event. If you end up choosing a small venue, it may seem too crowded, ruining the event. But even if your venue is too huge, it may end up being deserted.

Location: The venue may seem tempting but make sure that the spot is easily accessible to most of the attendees. If the venue is in the outskirts of the city, one may have to arrange for transport. If the venue is within the city, then one may have to check if there is ample parking space.  Considering these factors in advance will help to ensure maximum attendance for the event.

Total Budget: Before hunting for a venue, list down all possible venue related expenses.  Look for multiple quotes from different venues at it improves your negotiating power to get even better deals.  Promising more events in the future at same venue can help you bargain further.

Official policies of venue: Prior to finalizing a venue, thoroughly check the terms and conditions of the venue. They could be related to timings, set up, dismantling, payment terms, licenses etc.

Ease for production: The venue must be flexible enough to accommodate the decided theme décor. Usually indoor venues have beams, lamps or small entrance doors, thus causing hindrance during production. 

Value added facilities: It is essential to check the amenities offered by the venue like guest rooms, internet connectivity, meeting rooms etc in case of formal official events. For bigger events, one needs to check on availability of thing like table, chairs, visual & audio equipment, electrical & water supplies etc.